I’ve been thinking a great deal lately about the transition to a new administration and what it might mean for the National Wildlife Refuge System. It is clear to me that our national discussion about the value of public lands will be as important as ever. I know there are hopeful signs, and I agree with those who say we don’t need to hit the panic button yet. Still, the wise women in my family always said “Expect the best, but plan for the worst.” So, what can we Friends do to make sure we can participate in that national dialogue and be as strong as we can be in case we are called upon to defend our refuges? Here is my list. I’d be glad to know what Friends around the country are thinking or working on.
Hug a member of your Refuge staff. Some federal employees may be quite worried – for themselves, their families, and the refuges they love so well. The expected hiring freeze has many moving around these last few weeks. New leaders are coming to fill those top jobs. Let’s make sure we show our staff how much we appreciate all that they do and stand for. Tell them that you will be there to support the refuge, that you will always be in communication, and always working for the values you share. At a recent gathering of the USFWS directorate here in Florida, we were able to hold a reception and include Friends from nine different refuges. I know it made these leaders feel better, seeing that we were with them, and it helped strengthen our bonds of friendship.
Strengthen your organization. If you are not operating at full capacity, now is the time to get organized. Learn about nonprofit legal requirements and best practices in governance and organizational development and start taking steps to improve. Find your state affiliate of the National Council of Nonprofits, a local nonprofit resource center, or a consultant, and get their assistance. Find the treasure trove of great resources in CORFA’s Resource Center. Think through what kinds of skills and talents you need on your board and recruit people, orient them, and integrate them into the existing team.
Develop contingency plans. During the government shut down of 2014, the Friends of Ottawa NWR found that we were unable to get to our computers, files, lists, phone messages, mail,and more. Everything related to the running of our organization was at the refuge, and we were prohibited from going there. Other groups have experienced the sudden departure of a treasurer or web master and all the related passwords were lost. In the electronic age there is no excuse for that. If your records and operating systems are not cloud-based, set that up and make sure multiple board members can access everything from home. Set up a post office box in town and start shifting your incoming mail to it. Recycle the telephone answering machine and invest in voicemail.
Make sure you are communicating with members. Your members may be even more interested than usual in knowing what is happening and how they can help. Do your best to gather all forms of contact information from members, donors, supporters, visitors to the refuge, anyone you can. Make sure you have a good contact management system. Send out electronic newsletters. Get people used to seeing you in their inbox. Get on the mailing lists of some of the other Friends groups and see how they are doing it. There are some Friends volunteers out there who are doing super inspiring and creative things with electronic media.
Build outreach efforts. In addition to beefing up our websites and social media efforts, this is an excellent time to begin seeking opportunities to present information about our refuges and their friends in schools, libraries, churches, civic organizations, and service clubs. Invite community leaders to the refuge and give them a great tour. Set up a media day and invite all the reporters. Provide them with information and make sure they know how to contact you if they have further questions.
I have other ideas that are more specifically related to advocacy and lobbying, so watch for those next week. Meanwhile, I will be working locally to make sure we have as much in place as we can if the time comes when we really have to be on the hustings. If that time doesn’t come – great! Our organizations will be stronger and able to accomplish even more. Thanks for listening. Feel free to contact me if you want to discuss this offline or on.
Cathy Allen is a nonprofit organizational development consultant in Florida who is also a passionate lover of wildlife refuges. A former president at Friends of Ottawa NWR (Ohio), she currently serves on the board at Friends of the Carr Refuge.